Privacy Policy

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, use our services, or contact us for support.

Personal Information

• Name and email address
• Profile information and preferences
• Calendar data when you choose to connect your calendars
• Event information and group memberships
• Communication preferences

Usage Information

• Device information and browser type
• IP address and location data
• Pages visited and features used
• Time and date of activities
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect to provide, maintain, and improve our services:

• Provide and maintain the Whenr platform
• Process your calendar integrations and availability sharing
• Enable group coordination and event management
• Send you service-related communications
• Respond to your inquiries and provide customer support
• Improve our services and develop new features
• Ensure security and prevent fraud
• Comply with legal obligations

3. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

• With your consent: When you explicitly agree to share information
• Group members: Information you choose to share within groups (availability, event preferences)
• Service providers: Trusted third parties who assist in operating our platform (hosting, analytics, customer support)
• Legal requirements: When required by law or to protect our rights and safety
• Business transfers: In connection with a merger, acquisition, or sale of assets

4. Calendar Data and Third-Party Integrations

When you connect your calendars (Google, Outlook, etc.), we access only the information necessary to provide our services:

• Event titles, times, and dates for availability calculation
• Calendar metadata (names, colors, sharing settings)
• We do not access event details, attendees, or personal notes
• You can revoke access at any time through your account settings
• Calendar data is processed securely and not shared with other users

Third-party integrations are subject to their own privacy policies. We encourage you to review the privacy practices of calendar providers and other integrated services.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security assessments and updates
• Limited access to personal information on a need-to-know basis
• Secure data centers and infrastructure

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but continuously work to improve our security measures.

6. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy:

• Account information: Until you delete your account
• Calendar data: Until you disconnect the integration
• Usage data: Up to 2 years for analytics and service improvement
• Legal requirements: As required by applicable law

You can request deletion of your personal information at any time by contacting us or using account deletion features.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Receive your data in a structured, machine-readable format
• Restriction: Limit how we process your information
• Objection: Object to certain processing activities

To exercise these rights, please contact us using the information provided below. We will respond to your request within a reasonable timeframe.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience. When you first visit our website, you will see a cookie consent banner where you can choose which types of cookies to accept.

Types of Cookies We Use

• Essential cookies: Required for basic platform functionality, authentication, and security. These cookies cannot be disabled as they are necessary for the website to function properly.
• Analytics cookies: Help us understand how you use our platform through Google Analytics. These cookies collect anonymous usage data to improve our services.
• Marketing cookies: Used for advertising and marketing purposes, including Google AdSense. These cookies enable personalized ads and measure ad effectiveness.

Your Cookie Choices

You have full control over non-essential cookies:

• Accept All: Allows all cookies for the best experience
• Essential Only: Only allows necessary cookies for basic functionality
• Customize: Choose specific cookie categories you want to allow

You can change your cookie preferences at any time by clicking the cookie settings link in our footer, or by clearing your browser's cookie data. Note that disabling certain cookies may affect platform functionality and your user experience.

Third-Party Cookies

We use the following third-party services that may set their own cookies:

• Google Analytics: For website analytics and performance monitoring
• Google AdSense: For displaying relevant advertisements
• Google Maps: For location services and map functionality
• NextAuth.js: For secure user authentication

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information during such transfers, including:

• Standard contractual clauses
• Adequacy decisions
• Certification schemes
• Other legally recognized transfer mechanisms

10. Children's Privacy

Whenr is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending you an email notification
• Displaying a notice in our platform

Your continued use of our services after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

• Email: privacy@whenr.com
• Support: Through our platform's support channels
• Address: [Your Company Address]

For users in the European Union, you also have the right to lodge a complaint with your local data protection authority.